Weeki Wachee Swamp Festival

Celebrating 27 Years

“Back in the Swamp”

At Linda Peterson Park

Weeki Wachee Swamp Festival Vendor Form

Dear Donor:
The Weeki Wachee Swamp Festival, Inc. mission is to serve the community of Hernando County, FL by organizing and hosting the annual fundraising event known as The Weeki Wachee Swamp Fest for the benefit of granting operational funds to other Hernando County community based organizations. The Weeki Wachee Swamp Festival, Inc. is run by a passionate and dedicated all volunteer committee whose combined skills make it a true community event.

The Weeki Wachee Swamp Festival has grown from a small local community fundraising festival to a statewide annual event, attracting thousands of fun seekers daily and featuring more than a hundred arts, crafts and food vendors. Along with a great variety of food to enjoy, the entertainment program includes dancers, folk, country and instrumental music throughout throughout the weekend. The Swamp Monster contest has always been a favorite with the crowd and with clever and widely creative costumes, kids and adults alike, vie for the cash prizes.

The Weeki Wachee Swamp Festival, Inc. is an Internal Revenue Service approved non-profit 501(c)(3) organization that means your contributions are tax deductible. Be a part of this community event by making your tax-deductible contribution payable to the Weeki Wachee Swamp Festival, Inc. and mailed to the address on this letter.

Thank You for your contribution and participation in this awesome community event!

Sincerely,

WEEKI WACHEE SWAMP FESTIVAL, INC.

2020 General Facts Sheet

Summary:
Good, old-fashioned family fun, “swamp” -themed festival. Enjoy the relaxed, casual atmosphere in beautiful Linda Pedersen Park.

Date & Time:
Friday, March 6, 2020 – 9:00 AM – 5:00 PM
Saturday, March 7, 2020 – 9:00 AM – 5:00 PM
Sunday, March 8, 2020 – 9:00 AM – 4:00 PM

Set-Up:
Thursday, March 5, 2020 – 9:30 AM – 5:00 PM
Friday, March 6, 2020 – 6:30 AM – 8:00 AM

Location:
Linda Pedersen Park
6300 Shoal Line Boulevard, Weeki Wachee, FL 34607

Attendance:
3,000 to 5,000 projected

Cost:
Cash entry fee: $5 Adults $3 Children 6-12 Free for Children 5 and under ATM on premises
FREE shuttle from remote parking

Features:
Arts & Crafts, Non-stop Entertainment, “Swamp” Food, Swamp Monster Contest, Hourly Prize Drawings, Public Service Exhibits

Entertainment:
Variety of live music throughout the festival

Food:
A variety of Swamp Food

Organizers:
Hernando Environmental Land Protectors (H.E.L.P.), Weeki Wachee Area Club, & Weeki Wachee Crime Watch (all local non-profit organizations)

Information:
www.swampfestweekiwachee.com
www.facebook.com/weekiwacheeswampfest
www.coastalgernando.com/swampfest

With your contribution’s we are able to make yearly donations to the following organizations

• American Cancer Society
• Arc of the Nature Coast
• 100 Acre Wood Wildlife Rehabilitation
• Boy Scout Troop #433
• Civil Air Patrol
• Hernando Beach Marine Safety
• Hernando Beach VFW
• Hernando Christian Academy
• Hernando County Sheriff’s Explorer Post 409 (Chartered by the National Scouts of America)
• Hernando Environmental Land Protectors (H.E.L.P.)
• Jericho Road Homeless Shelter
• Mote Marine Laboratory & Aquarium
• People Helping People in Hernando County
• Save the Manatee Program
• SCUBAnauts International (Marine Science Education Program for men & women age 12- 18)
• Spring Coast Environment Education Center
• The Dawn Center
• United States Coast Guard Auxiliary (Flotilla 15-8 Hernando Beach)
• Weeki Wachee Area Club
• Weeki Wachee Crime Watch

The Board of Directors of the Weeki Wachee Swamp Festival appreciates your support in ensuring the continuing success of this community event.

WEEKI WACHEE SWAMP FESTIVAL IS NOT RESPONSIBLE AND/OR ACCOUNTABLE FOR ANY SALES OR LACK THEREOF BETWEEN VENDOR AND FESTIVAL PATRONS DURING THIS EVENT. WE ONLY PROVIDE THE SPACE FOR YOUR MERCHANDISE TO BE SOLD. THE RENTAL OF A BOOTH SPACE(S) IS AT YOUR OWN RISK. WE ARE NOT RESPONSIBLE FOR ANY LOSS YOU MAY INCUR. IT IS THE SOLE DISCRETION OF VENDOR COMMITTEE TO APPROVE OR DENY APPLICATIONS.

The Weeki Wachee Swamp Festival is a volunteer, non-profit organization with the sole intent of raising revenue to support community needs. The Festival in no way endorses any political party, political action group, petitioner, or any party individual we deem as such a group.

Swamp Festival Rules

• Upon arrival, participants must check in to receive their registration packet. Spaces are pre-assigned and ARE FINAL. All booths must be set-up by 8 AM Friday March 6, 2020 and your prize donation (if applicable) will be picked up.

• Vehicles will be permitted in the park for unload and pick-up. All vehicles must be in the assigned vendor parking area by 8AM and may not enter the park until 5:30 PM Fri-Sat. or 4:30 PM Sun.

• All vendors are restricted to distributing information/products at their booths so as not to impede the flow of traffic

• Political participants must establish a direct affiliation to Hernando County, either in political candidacy or in representing issues of concern to the areas.

• Participants must be present during the entire festival. No one is permitted to breakdown their booth before 4 PM on Sunday unless prior arrangements are made). Failure to follow this rule will result in ineligibility for future Swamp Fest events.

• Coffee & treats will be available at no charge in the Sweets Booth in the Food Court until 9 AM each morning

• Participants must provide their own tents, tie downs weights, tables, chairs, etc. and have complete responsibility for their own exhibits. Please keep all areas clean and dispose of trash and litter in designated places.

• Electricity will NOT be at this event. Generators with a noise level exceeding 70 decibels will NOT be allowed.

• Pets are NOT permitted at this event. Please make other arrangements for their care.

• Vendors are NOT permitted to offer items that launch projectiles (toy guns. bow & arrow, slingshot, etc), raffle rickets, soda, water, asked goods, hot dogs or anything deemed to be exclusive to Weeki Wachee Swamp Fest.

• No helium balloons are to be given for advertisement due to environmental concerns. H.E.L.P. is one of the Festival Organizers.

• Any group or individual found to be in violation of these rules will be put on notice. Failure to comply with any request by Festival personnel will result in eviction form the park and ineligibility to attend the Festival in the future. Festival personnel reserve the right to refuse entrance or effect anyone deemed disruptive.

•Participants must prominently display the ID card showing name and space number on your tent and the parking pass must be prominently displayed in your vehicle (provided in Packet to be picked up at Vendor check-in).

Please check box on application page that you have read and understand these rules

2020 Art/Crafts Vendor Application

Company/Party Name: (required)

Contact Name: (required)

Address: (required)

City: (required)

State: (required)

Zip Code: (required)

Home Phone: (required)

Cell Phone: (required)

Email Address: (required)

FIRST TIME ART/CRAFT VENDORS MUST INCLUDE PHOTOS OF PRODUCT (THEY SHOULD INCLUDE A FEW PICTURES OF YOU CREATING YOUR PRODUCT(S) BOOTH SET-UP & FINISHED ART/CRAFT IMAGES)

Do you have a trailor?

If YES, do you want it to be parked behind your space?

Is any of your merchandise oversized or heavy?

Would you like to donate a gift from your booth to be used as a prize at this event?
(If yes please have it ready for Friday AM pick-up separately with your business card)

Do you want confirmation via EMAIL?

Do you want confirmation via Letter?
If so, Please enclose a Self-Addressed Stamped Envelope. Call (352) 597-4424

Please indicate setup date:

Category of Exhibit

Total: (required)

Category of Art/Craft (No longer accepting Jewelry Vendors)

Description of Exhibit:
(please describe what the passer-by will see on display - Art/Craft vendors must specifically state art medium and presentation)

Use the map above to choose which locations you would like.

First Choice Location:

Second Choice Location:

Third Choice Location:

Make checks payable to: Weeki Wachee Swamp Festival
***APPLICATION DEADLINE FRIDAY, FEBRUARY 22, 2020***
Email application with required attachments to: Vendors.swampfest@gmail.com or mail application with required attachments to: Vendors-Weeki Wachee Swampfest 7442 Shoal Line Blvd • Weeki Wachee, FL 34607
For questions call Geannine @352-403-2345 or Joyce @ 352-596-3757

Swamp Festival Release:
All participants agree for themselves and all affiliated person to comply with event rules and regulations and to forever discharge the Weeki Wachee Swamp Festival, its officers, volunteers, sponsoring organizations, Linda Pederson Park and other participants from all matters of actions, suits, damages, claims and demands whatsoever in law or equity, from any loss of damage to the undersigned property while in possession, supervision or auspices of the Weeki Wachee Swamp Festival, Linda Pederson Park, its agents, representatives or volunteers/employees.

I declare that all of the statements in the application are truthful and correct statements and representative of my art/craft and the art/craft I will bring to the festival and any other product I bring. I understand that if in the sole opinion of the festival committee, my application or art/craft contains fraudulent or incorrect statements I may be ruled ineligible for the festival or removed from it at any time. Penalties after the determination of ineligibility or removal will include forfeiture of participation in future Swamp fest events. I agree to abide by the Festival Rules and understand the Weeki Wachee Swamp Fest Committee reserves the right to make the final interpretation of all rules.

Make Checks payable to: Weeki Wachee Swamp Festival

I understand that uncivil behavior or breach of professional decorum will be cause for immediate expulsion from Festival grounds.

old Weeki Wachee Swamp Festival Vendor Form